 |
| ||||||||
How does document deletion work in Ariba? What are the implications of deleting a project or workspace? What happens when I delete a document?
If you have already or are going to delete a document in Ariba, there are several things to keep in mind. See below for frequently asked questions related to document deletion and its implications.
These FAQs apply to the following types of documents:
- Sourcing Projects
- Sourcing Events
- Supplier Management Surveys
- Supplier Management Projects
- Spend Visibility Reports
- Contract Workspaces
- dForms
- Savings Forms
Is it possible to recover a deleted project/document?
No. Project deletion is permanent, and cannot be undone. A warning screen should have appeared when deleting the project indicating that the deletion will be final. This applies to all documents in your Spend Management application.
Can users control what documents can be deleted?
The parameter Application.ACM.ProjectDeleteLimited limits the deletion of projects, events, and documents.
Setting this parameter to No will allow users to delete any document, event, or project under any circumstance, EXCEPT documents in a full project or workspace that come from the template, which have to be removed at the template level.
Setting this parameter to Yes will limit users to certain conditions when deleting specific projects or workspaces. See below for the document types and their conditions:
Quick Projects and Supplier Performance Management (SPM) Surveys
- Must be set to TEST.
- Must not have been published.
Quick Projects inside of Full Projects:
- Must not be from the template.
- Must not be a document choice.
- Must not be associated with a task or a folder associated with a task.
- Must be set to TEST.
Full Projects and SPM Projects:
Must be set to TEST. If the project is not set to test, the following must apply:
- Must not have any tasks in progress.
- Cannot have any running events/surveys or events/surveys pending an update.
Contract Workspace:
- Must be set to TEST.
- Cannot have any active tasks.
- Must be deleted by the owner as listed in the Overview tab.
- Entire workspace cannot be associated with a task.
Can I view a deleted document ?
Yes. To view a deleted document, you must:
- Be the owner of the deleted document (as listed in the Overview tab).
- Belong to the Deleted Document Access group.
You can search for a deleted document by doing the following:
- On the dashboard search bar, click the content type menu to the left of the search field, and select Event (or any other type of project).
- Click the search icon (
). - In the upper right corner of the Search Filter box, click Options and select Search Deleted Documents.
- Search for the document by title or ID.
If I can view the document, why is Ariba unable to recover it?
Only a shell of the project remains in the user interface for viewing and audit purposes. No actual record of the event remains.
Is there any way to recreate a deleted event?
No. The event has been removed and is unavailable in the Sourcing Library. However, a deleted event can be exported to Microsoft Excel and reimported into a new event.
Why do deleted documents appear in some reports?
Some reports use facts that do not have a delete load that removes the deleted record from Ariba Analysis. The following facts contain a delete load, which removes deleted records from the report results. All other facts return deleted records.
NOTE: If a report contains deleted documents, they cannot be filtered out of the report.
- Project
- Sourcing Project
- SPM Project
- Project Task
- Contract Clause
- General Contract Workspace
- Procurement Contract Workspace
- Contract Request
- Sales Contract Workspace
- Sales Contract Request
- Internal Contract Workspace
- Contract dForms
- Contract dForms detail
On-Premise > On-Premise - Ariba Sourcing
Strategic Contracts
Strategic Sourcing > Sourcing Project